Policies and Procedures For Telecommunications Facilities

Policies and Procedures for Video Conferencing Facilities

Videoconferencing allows users at multiple locations to interact with people at other locations as if they were all in the same room. The College is able to host conferences between most brands of videoconferencing equipment and at a variety of video transmission rates. The Shelby-Hoover Campus, the Jefferson Campus, the St. Clair-Pell City Campus, and the Chilton-Clanton Campus can host videoconferences for large and small audiences for educational and non-educational uses that are consistent with the College’s mission. Use of Telecommunication Facilities is subject to the college’s Facility Usage Policy. 

Priorities for Use

1. Credit courses originating at Jefferson State Community College 
2. Credit courses originating at other institutions open to Jefferson State Community College students 
3. Credit courses originating at other institutions for students who are not attending Jefferson State Community College 
4. Jefferson State Community College non-IITS credit courses 
5. Non-credit courses originating at Jefferson State Community College
6. Academic and/or institutional activities 
7. Other

Origination-Site Policies

All courses/activities originating in Jefferson State Community College videoconferencing facilities are subject to the same college and state policies applied to other courses. 

Receive-Site Policies

1. Jefferson State Community College will bill the sponsoring organization for use of the facility as a receive site. Under normal circumstances Jefferson State Community College will not assume responsibility for collecting fees from participants. All monies are to be paid in advance. 
2. The College will not register students for courses originating from other institutions. It will be the sponsoring institution’s responsibility for registering students, although it may use the site’s equipment for this purpose, if needed. 
3. As a receive site, the College will provide telephone access, a FAX machine, printer and copier. In addition, a room coordinator will be available for assistance with the equipment and other services as negotiated on a per use basis.

Cancellation Policy 

The IT Helpdesk should be notified of any cancellation, including class meetings, at least 24 hours prior to the time scheduled. Organizations using the facilities for a non-educational purpose will be charged for the first hour if they do not cancel in time. 

Recording Policy 

Jefferson State is able to record proceedings in its videoconference rooms, and will do so upon request. Requests to record content should be directed to the Associate Dean of Distance Education. 

Room Scheduling and Rate Information Contact Person: 
Room Scheduling Contact:
IT Helpdesk
Jefferson State Community College 
2601 Carson Road Birmingham, AL 35215
(205) 856-6088
helpdesk@jeffersonstate.edu