Admission Classification

First Time

A student who has no prior postsecondary experience after graduating high school or completing a GED.

Transfer

A student who previously attended another college or university. The student may transfer with or without credit. Acceptance of transfer credits is based upon local institutional policy.

Move on When Ready

A public high school student who enrolls full-time at an Alabama Community College System institution for the purpose of completing remaining high school graduation requirements while earning postsecondary credit.

Admission Application

Written approval from the school Principal or designee

*Unofficial transcripts may be submitted in accordance with local institutional policy

Unconditional Admission of Transfer Students

For Unconditional Admission, transfer students must have submitted to the college an application for admission and official transcripts from all duly accredited postsecondary institutions attended and any other documents required for any first-time student.

Note: If the student intends to obtain a degree from Jefferson State, transcripts from all institutions must be submitted for evaluation prior to graduation. If the student intends to register for courses requiring prerequisites that have been fulfilled at another institution, transcripts from those institutions must be submitted for evaluation prior to enrolling in those courses at Jefferson State. All official transcripts must be mailed from the sending institution directly to Jefferson State or sent directly from the sending institution to Jefferson State via secure electronic transmission. Transcripts delivered by students will not be considered official.

Conditional Admission of Transfer Students

Transfer students who do not have official transcripts from all postsecondary institutions attended and any additional documents required by the institution on file may be granted Conditional Admission. No transfer student shall be allowed to enroll for a second semester unless the college, prior to registration, has received all required admissions records for the second semester.

If the college, prior to issuance of first-semester grades, has not received all required admissions records, the grades will be reported on the transcript, but the transcript will be held from release until all required items are on file. Conditionally admitted students are not eligible for Financial Aid.

Initial Academic Status of Transfer Students

Transfer students who have not submitted all required admissions records to the college prior to the issuance of first semester grades do not have an initial academic status and cannot be given one until all required admissions records have been received. The grade report and transcript will read “Status Undetermined.” This status will be updated upon receipt of all required admissions records. Transfer students whose cumulative grade point average at the transfer institution(s) is 2.0 or above on a 4.0 scale will be admitted on Clear academic status.
Transfer students whose cumulative grade point average at the transfer institution(s) is less than 2.0 on a 4.0 scale will be admitted only on Academic Probation. The transcript will read “Admitted on Academic Probation.”
Applicants who have been academically suspended from another regionally or Council on Occupational Education accredited post- secondary institution may be admitted as transfer students only after following the complaints/ appeals process established for “native” students who have been academically suspended. If the transfer students are admitted upon appeal, they will enter Jefferson State on Academic Probation. Their transcripts will read “Admitted Upon Appeal-Academic Probation.”
Transfer students who are admitted on academic probation retain that status until they have attempted at least 12 credit hours at Jefferson State. If the cumulative GPA is below 1.5 after the semester in which 12 or more credit hours are attempted, the students are suspended. Their transcripts will read “Suspended-One Semester.”
Transfer students who attend another post- secondary institution and who seek to earn credits for transfer to that parent institution may be admitted to the college as transient student. The student must submit an application for admission and a transient letter from the institution they have been attending which certifies that the credit they earn at the college will be accepted as a part of their academic program. Such students are not required to file transcripts of their previously earned credits at other postsecondary.

General Principles for Transfer Credit

Transfer credit will be evaluated and recorded by the Enrollment Services Office once all official transcripts are on file in Enrollment Services. Transfer credit for courses with a grade of “D” cannot be accurately determined until all official transcripts are on file and the cumulative grade point average has been calculated. Students should have all institutions attended forward an official transcript to Enrollment Services as quickly as possible to facilitate this process.
Students may check their transfer credits online through their Jefferson State student account.
Transfer credit will be awarded based on the following criteria.
1. Coursework transferred or accepted for credit toward a program must represent collegiate coursework relevant to the formal award, with course content and level of instruction resulting in student competencies at least equivalent to those of students enrolled in the institution’s own degree and certificate programs. A course completed at other regionally or duly accredited post-secondary institutions with a passing grade will be accepted for transfer as potentially creditable toward graduation requirements.
2. A transfer student from a collegiate institution not accredited by the appropriate regional association or duly accredited postsecondary institution may request an evaluation of transfer credits after completing 15 semester hours with a cumulative GPA of 2.0 or above.
3. A transfer grade of “D” will only be accepted when the transfer student’s cumulative GPA is 2.0 or above. If the student has a cumulative 2.0 or above, the “D” grade will be accepted the same as for native students.
Courses included in the Approved Alabama General Studies Committee General Course Listing for which Jefferson State Community College does not have an equivalent course will be accepted as a core requirement for the appropriate core area in the General Education Core.
The transfer course must be 6 or more quarter hours or 4 semester hours to satisfy the requirements of a 4 semester hour course at Jefferson State; 4 or more quarter hours or 3 or more semester hours to satisfy the requirements of a 3 semester hour course at Jefferson State; 3 or more quarter hours or 2 semester hours to satisfy the requirements of a 2 semester hour course at Jefferson State; 2 or more quarter hours or 1 semester hour to satisfy the requirement of a 1 semester hour course at Jefferson State. Exceptions must be requested by the student and approved by the advisor, appropriate chairperson/associate Dean/Dean and the Dean of Instruction.
The criteria for awarding credit for work completed at international colleges and universities are the same as for institutions within the United States. Students must obtain a “Catalog Match” evaluation report from Education Perspectives. Their website is www.edperspective.org/jscc
Credit may be awarded based on previous formal training. Examples include military training, Community College of the Air Force, and Police Academy.

International Students (F-1 Visa Holders)

International: A student who is a citizen of another country.

Admissions Procedures

All prospective international students must apply for admission to Jefferson State prior to the issuance of the Form I-20. The admissions process must be completed before enrolling in classes.

Admission to Jefferson State Community College requires each of the following to be presented:

A completed Jefferson State Community College application for admission.
Passport copy and photo.
An official copy of the score on the Test of English as a Foreign Language (TOEFL), International English Language Testing System (IELTS), or Step EIKEN must be submitted to the International Student Services Office as proof of English proficiency. A minimum score ranging from 5.5-6.0 on the IELTS as determined by the college, or a total score of 61 on the Internet- based TOEFL or 500 of paper based TOEFL, a 2A on the Step EIKEN in Practical English Proficiency, or a 95 on the Duolingo English Test. Students may request that copies of their TOEFL or IELTS scores be electronically sent to the College. Jefferson State’s institutional TOEFL exam code is 1352. Exemption: Students from a country where English is the native** language may be exempt from the TOEFL and IELTS exam. Transfer students who have successfully completed ENG 101 or higher at a regionally accredited institution with a grade of C or above may also be exempt from the TOEFL and IELTS requirement.

**Contact the International Student Services Office for the list of countries that are currently exempt from the TOEFL or IELTS requirement, as set by The Alabama Community College System.

Financial documentation must be provided to Jefferson State including The Affidavit of Financial Support Form and original current bank letter or statement from the sponsor’s financial institution showing sufficient funds to support the student’s educational expenses.
Students must obtain a credential evaluation from an accredited company. Jefferson State accepts “High School Reports/Evaluations” from any NACES (naces.org), AICE evaluator (AICE-Eval.org), or Lisano International. Students who have completed international college and/or university coursework must obtain a “Catalog Match with Education Perspectives (www.edperspective.org/jscc).
All international students must submit a physical and proof of immunizations as set out in the Medical History Form (available online at www.jeffersonstate.edu/ international under Forms). This is due at the time of enrollment.
Proof of adequate health insurance including medical evacuation and repatriation.
Copy submitted of the paid I-901 fee receipt (www.fmjfee.com), which was part of the visa application.

Applicants who have previously attended one or more U.S. colleges and/or universities other than Jefferson State will be considered transfer students and will be required to furnish official transcripts of all work attempted. Transfer students must request from the registrar of each college and/or university attended that an official transcript be sent directly to Jefferson State. In addition, a Transfer Clearance Form from U.S. colleges must be submitted. This form must be completed by the International Student Advisor at the most recent college or university attended.

Students who have completed international college and/ or university coursework must obtain a “Catalog Match” evaluation report from Education Perspectives at (www.edperspective.org/jscc). Transfer credit is not guaranteed.

Issuance of Form I-20

The Form I-20 will be issued to the student only after all requirements above have been met and the student’s file is complete in the International Student Services Office.

Full-Time Enrollment Required

F-1 visa holders are generally required to be enrolled full-time (12 semester hours) each semester. See the International Student Services Office for a detailed discussion of status.

Insurance

It is a requirement that all international students be covered by adequate accident, life, and health insurance. This coverage must be maintained during all periods of enrollment, including annual vacations. Students must purchase insurance through the health insurance company that our institution has chosen unless they are insured through a spouse policy or employer policy. No refunds will be issued for health insurance. Insurance must have at least $250,000 major medical and include medical evacuation and repatriation of remains. The College is authorized under federal law to enroll non-immigrant alien students.

Transient Students

Transient: A student enrolled at another college or university who is taking classes at an ACCS institution for the express purpose for transferring credit back to the home college or university.

Transient students must complete an admission application form available in Enrollment Services at one of our locations or online at www.jeffersonstate.edu. Applicants should submit their application no later than two weeks prior to the semester in which they plan to enroll.
A transient letter must be received in Enrollment Services before a student may register. The transient letter must list all courses the student is eligible to take. This letter guarantees the transferability of courses taken at Jefferson State Community College to the student’s home Institution.
International transient students in F-1 status must also provide Jefferson State with a Transient Approval Form completed by their Designated School Official (Immigration Advisor) and is available through the International Services Office.

Accelerated High School Program

Accelerated: A secondary education student who is earning college credit while still in high school. Accelerated High School program may not substitute for high school credit.

Jefferson State offers qualified high school juniors and seniors the chance to enroll in a special academic program. During the junior and senior years in high school, students may take courses that fulfill college requirements. Upon graduating from high school, the students may continue at Jefferson State or transfer the college credits to another postsecondary institution. Acceptance of transfer credit is a decision made by each individual college. An important point to remember is that the content and teaching methodology of all classes will be at the college level. Students are eligible for the Accelerated High School Program if they meet all the following criteria:

The student must have successfully completed the 10th grade.
The student must have completed any required high school prerequisites (for example: a student may not take English Composition until all required high school English courses have been completed).
An Accelerated High School Form must be completed each term, and the local principal and counselor must certify that the student has a minimum cumulative (unweighted) high school grade point average of 2.5 on a 4.0 scale and recommend that the student be admitted to this program.

Students must have the completed Accelerated High School Form on file in Enrollment Services prior to registering for courses. Accelerated high school students are not eligible for financial aid.

Exceptions may be made to requirements 1 and 2 above for students documented as gifted and talented according to the standards included in the State Plan of Exceptional Children and Youth.

Dual Enrollment Program

Dual Enrollment and Dual Credit: A secondary education student who is earning college credit while in high school. Dual enrollment credit may be applied toward high school AND college.

On April 24, 1997, the Alabama State Board of Education authorized local boards of education to establish dual enrollment programs allowing qualified high school students to enroll in postsecondary institutions in order to dually earn credits for a high school diploma and/or a postsecondary degree. An important point to remember is that the content and teaching methodology of all classes will be at the college level. Enrolled students must pay normal tuition as required by Jefferson State Community College. Jefferson State has developed dual enrollment agreements with the local boards of education in its service area to make these opportunities available to qualified students. Students are eligible for the Dual Enrollment Program if they meet all the following criteria:

Student Eligibility

Students must satisfy the requirements prescribed in Alabama Community College System Policy 801.01: Admission: General, with the exception of proof of high school graduation or GED completion.
Students must be in grade 10, 11, or 12. An exception may be granted by the Chancellor of the Alabama Community College System for students documented as gifted and talented in accordance with Alabama Administrative Code §290-8-9.12.
Students seeking enrollment in courses leading to Dual Enrollment for Dual Credit coursework must have a minimum cumulative (unweighted) high school grade point average of 2.5 on a 4.0 scale.
Students must have written approval of the appropriate principal or counselor and career and technical education program representative (if applicable). Dual Enrollment for Dual Credit eligibility for students enrolled in private, home school/private tutor, parochial, or church/religious secondary educational entities must be documented in writing by an appropriate school official. Approval from secondary school officials indicates that the student has demonstrated both academic readiness and social maturity.
Students registering for any college-level English or math courses must take the state-approved placement assessment to determine their academic preparedness for college-level courses. Students registering for career and technical education courses, with the exception of math and English, in the 10th or 11th grade will not be required to take the state-approved placement test. Students must take the state-approved placement assessment before the start of their 12th year of high school or submit ACT scores which exempt them from the exam.

English 101 English Composition
ACT English sub score of 18
or WritePlacer 5-8

MTH100 Intermediate Algebra or
MTH110 Finite Mathematics
ACT Math sub score of 18
or ACCUPLACER QAS 253-266

MTH 112 Precalculus Algebra
ACT Math sub score of 20 or higher and “C” or higher in high
school Algebra 2 or Precalculus or Calculus
or ACCUPLACER QAS 267-300
or ACCUPLACER AAF 250-262

MTH 113 Precalculus Trigonometry
ACT Math sub score of 20 or higher and “C” or higher in high
school Precalculus or Calculus
or ACCUPLACER AAF 263-275

MTH 125S Calculus I
ACT Math sub score of 20 or higher and “C” or higher in high
school Precalculus or Calculus
or ACCUPLACER AAF 276-300

Placement criteria are subject to change.

Students must meet the established college placement criteria prior to enrolling in Dual Enrollment for Dual Credit coursework.

Developmental courses (numbered below 100) are not offered through dual enrollment.

Continuous Eligibility

Students who meet the criteria for initial admission to the Dual Enrollment for Dual Credit Program will remain in continuous eligibility as long as a grade of “C” or better in all attempted college courses is earned. Students who fail to meet this minimum grade requirement or who withdraw from a course will be suspended from the program for a minimum of one term. The one term suspension may not be served during the summer term. The student may not re-enroll until the suspension has been served. For re-entry, the student must reapply to the program and must meet the minimum (unweighted) grade point average of 2.5 on a 4.0 scale.

Credit Awarded

Secondary schools follow guidelines established by the State Department of Education (SDE) when assigning credit for Dual Enrollment courses that satisfy requirements for graduation as outlined in AAC Rule 290-3-1-.02(8)(a). Partial/full credit agreements shall be developed by the local board of education and participating postsecondary institutions for courses that are excluded from the State Department of Education guidelines for assigning credit. The Dual Enrollment–High School Graduation Requirement Equivalency List developed by the SDE identifies dual enrollment courses taken through the ACCS that may satisfy one or more Alabama High School Diploma graduation requirements. Course additions may be requested as needed.

Adherence to College Policies and Requirements

The Dual Enrollment for Dual Credit program shall operate on the College schedule, which may vary greatly from the LEA schedule. Students must follow the College schedule for Dual Enrollment for Dual Credit courses. The College is not responsible for the supervision of Dual Enrollment for Dual Credit students during non-class times or periods of absence.

Students must adhere to all College policies and requirements including, but not limited to, those outlined in course syllabi, the academic calendar, the Catalog, and the Student Code of Conduct. The College reserves the right to refuse re-admission to any student who violates College policies.

Provisions for Disability Services and Accommodations

Participation in a Dual Enrollment for Dual Credit program is considered to be a choice on the part of the student. Therefore, the Individuals with Disabilities Education Act (IDEA) requirements concerning a Free Appropriate Public Education (FAPE) do not apply in a postsecondary educational setting. Furthermore, since requirements under the IDEA do not apply to the postsecondary level, services described in the Individual Education Plan (IEP) will not be required for Dual Enrollment for Dual Credit courses. The LEA will retain responsibility for providing disability services to students at its schools and while in transit between the LEA and the College. The LEA shall share in the cost and responsibility of providing disability services to students with qualified disabilities, as follows: To the extent that accommodations are required in a postsecondary setting and not otherwise provided by the LEA, the College will provide disability services to students while on its campuses. The College and the LEA will address the provision of extraordinary disability accommodation services on a case-by-case basis.
The College will comply with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), which guarantees that “no qualified individual with a disability may be excluded from participation in, denied benefits of, or otherwise be subjected to discrimination if otherwise qualified”. Students with disabilities who meet the prerequisites for the College courses may be provided reasonable accommodations that allow equal access.

It is the student’s responsibility to disclose and provide current documentation of his or her disability to the appropriate College official. Decisions regarding accommodations provided in College courses will be made by the College upon submission of appropriate disability documentation. The College will not provide modifications to change the course content or performance expectations that would substantially alter the essential functions or physical demands of the course. Some accommodations available at the high school may not be provided by the College.

Financial Responsibility

Students in Dual Enrollment for Dual Credit courses are responsible for the cost of tuition, fees, textbooks, and materials and supplies as required by the College, unless covered by alternative funding sources. Students who fail to pay tuition and fees by the end of the College drop/add period will not be considered enrolled and will be automatically dropped from course rolls. The LEA (Local Education Agency) will be notified of such action. For additional information: dualenrollment@jeffersonstate.edu

Audit Students

Auditors are students who register for credit courses on a non-credit basis. Auditors will under no circumstances receive credits applicable to degree requirements. Tuition and fees for courses audited are the same as those for courses taken for credit. Students may not change from “Credit” to “Audit” or “Audit” to “Credit” after the Schedule Adjustment period. For additional information, contact Jefferson State's Records Department at records@jeffersonstate.edu